If you are planning for the business presentation file or projects, color copies are better to use than black and white copies. Color copies make your presentation attractive and impressive and can show your commitment and professionalism in the work.
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If however you think that color copies are not necessary and would be a waste of money you can use black and white copies and make the work impressive by using the nice envelope for the project. Black and white copies are suitable for many of the work when you want to provide simplicity and some simple designs. These are proper for some of the niches in your business work.
Choosing a Printing Method - Offset, Digital, Or Color Copies
If you are running a promotion at your small business, or would simply like to show some documents images to some friends and family, then you are likely going to need to get some color copies done. You can either go to a copy shop or you can do it on your own.If you foresee yourself having to several color copies over a long period of time, then it may be better for you to get your own copy machine. This can be the more economical choice of the long run, as you will not have to spend money to drive to the copy shop, and then pay a premium per page on each one that you want copied. Purchasing your own copy machine can make copying documents and pictures a snap, and you will not break your budget doing it. Purchasing your own machine to make color copies can be pricey initially. While you can get individual copy machines, which come in a wide variety of qualities, you can also get multifunctional printer copiers which will also allow you to do the same things and more. These types of printers allow you to scan and immediately prints off what you have scanned. They also allow you to upload to the computer and save what you have scanned to it. If you do not yet have a printer, then this might be a better choice for you.However, you may not need any computer hardware for long-term copying needs. It is the case, it might be better for you to run by your local copy shop. The employees that these types of shops are usually extremely helpful, and can help you get any copying done that you need. The downside to this method is that they will often charge you a fee per each copy that you make. They will also often charge more because you are making copies and color as opposed to black and white. This charge is usually not much and often ranges between five cents and ten cents per copy. Copy shops will also allow you to make copies and larger sizes. They often have a huge range of paper sizes for you to choose from, so if you're intending make copies that are large you can easily get them done. These types of copies are not to make at home, so going to a copy shop is essentially your only choice in this instance.Choose how you color copies based on your budget and exactly what you need to have copy. Normal sized documents and such will be easy for you to copy at home, and probably more economical that way as well. If you have something larger to do, it might be a better idea to go to a copy shop and have it done there.
Envelope you use to carry your letters and documents gives the first and the last impression to your work. It is therefore necessary that you give whole lot of commitment and invest time for making it perfect.
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Unattractive or simple looking envelope may not be appealing to your business clients whereas if you use the printed envelope and use some good quality envelope printing, you can get much attraction towards your projects.
Today more and more business companies are hiring professional printers and printing companies that can serve them best and can help them in increasing their business. Business growth generally depends on the confidence you have and the attraction that you can create towards your business clients to get them attracted towards your successful business.
Top quality letter heads, postcards, memo cards, files, envelopes, brochures, and many other sort of documents, if well presented can help increase your business to great extent. These should be made attractive and impressive with the aim to attract your customers and business clients. It is therefore essential that you choose the best printing partner that suits all your needs and can satisfy all your requirements on time.
Custom Blue-Ink Pens - Solving Document Security Issues and Other Benefits color copiesGetting the Envelopes PrintedOnce you have youre envelopes picked out, you need to figure out how to get your design printed on them. Sounds easy right? It will be much easier if you know a few key points about envelope printing.Some Folks to Know: The Pre-Press DepartmentNow that you've made your way past the fast talking (but hopefully friendly) sales rep, you may have to talk with another type of envelope enthusiast -- the Pre-Press department. While not as intimidating as speaking to an ink-covered pressman in the middle of a loud warehouse, pre-press workers are still pretty techincally involved and close to the front lines. They may sit at computers all day like most office workers, but they will spout out print jargon you've never heard. Someone in the department is bound to have some customer service skills, so you can usually ask for some clarification. Going through your sales rep for artwork issues is not usually a good idea, because they often do not have any artwork training.Your artwork will always come to pre-press if it is new art or if anything has changed with the art. They get it ready for the presses by making sure all the colors separate properly, that you've complied with postal regulations, and that your design is actually printable (some things are not!). They get the artwork to a point where it can be printed on plates, which will be inked, put on the press, and used to print your envelopes.Pre-press can also make changes to your art if necessary, in the event that you cannot make the changes yourself. Some changes may incur fees, but you should be notified of these. Most pre-press departments also handle typesetting. If you have absolutely nothing, they can at least type up an address for you, in the font of your choice and stick it on an envelope!Postal RegulationsI know this ruins the fun, but before you print a design on an envelope, you must make sure it fits within the U.S. Postal Service's regulations. If you are ordering envelopes for a business, you will more than likely be mailing multiple pieces at one time. Failure to comply with regulations can result in the return of your mail, or additional charges from the post office. You can get away with some wacky designs if you are planning to pay First Class postage for every piece. But in order to qualify for discounted bulk rates, you had better listen to what the man says! We will attempt to warn you of some of the pitfalls here, but you should contact your local post office with any further questions (the USPS website is not very helpful).The Major Postal Regulations Pertaining to Envelopes: The OCR Read Area -Your address on the reply envelope needs to be within the area that the postal machines read. This is called the OCR read area. If you are unsure whether your address fits, you can go to the post office and look at one of their plastic templates. Your printer probably owns one of these templates and can make sure you are within the read area. However, if you design the address too big or otherwise out of the area, pre-press may have to shrink it or move it for you, which could result in charges. The Return Address - Most return addresses will fit within guidelines, but if you have a particularly large logo in the corner, plus an address underneath, the address may be "out of postals" as we call it in the biz. This is usually OK in most cases. In fact if you are paying first class postage you can put it anywhere on the left or even on the back flap. But if you plan to send bulk mail or pre-paid postage, you had better comply with regulations! Your logo may have to be shrunk to fit the address up into the corner, or you can move the address to the right of the logo so you don't have to lose any size from your precious design. All this is because the bottom line of the address (city, state, zip) needs to be at least 2-3/4 inches from the bottom of the envelope, because that's where the readers will look for it if your bulk mailings get returned. FIMs and Postnets - Also known as "those lines at the top" and "barcodes," which need to go on some reply envelopes. The FIMs (facing identification marks) help the post office identify what kind of mail is being sent, and the postnets are a barcode for your ZIP+4 code. Find out what kind of FIM you need (or if you need one at all), and provide an accurate ZIP+4 to get a postnet. If you don't have the software to make these yourself, pre-press can make them for you (for a fee). These need to fit into their own read areas, with a much smaller margin of error than address info. Pre-press can put them there, but make sure you don't have background designs all over the envelope that are going to conflict with printed codes and other important stuff. Save the fancy designs for the mailings inside the envelope! Business Reply Mail and Postal Indicias - If you are a big business you've probably done BREs and have your own pre-paid permit number. If this is all Greek to you, than it would be best to contact the post office if you are interested in Business Reply Mail or other types of pre-paid postage. If you get a permit number and have no idea what to do with it, pre-press can make an indicia (the little thing in the corner that says POSTAGE PAID US PRE-SORT PERMIT NO. blah blah...) or a BRE graphic for your envelope (again, for a fee). They can also make you one of those little indicias that tells your customer PLACE STAMP HERE, just in case your customers are the kind that forget things like that... Ok, you can stop sweating now. Most of this wont apply if you are just a little guy getting #10 envelopes for regular mailings. Now we can move onto the fun part.Your Return Address DesignBy far the most common thing printed on an envelope is a simple return address, sometimes with a logo. Aside from the return address information above, there are a few things that you need to pay attention to as far as the printing process goes. The edge of the envelope - Depending on how many colors you are printing, you can put your logo at different distances from the edge. For 1 or 2 colors, you can get it as close as 1/16 inch from the top and left sides, although 1/8 inch is usually recommended. The press has what we call "bounce" which means very small distances can't be guaranteed to stay true, and your logo might end up going off the edge. For 3 or more colors, a different type of press is used, and you may need to put the logo up to 3/8 inch from the edges. The white space around the logo is used for what we call a "gripper." The 3 color press needs an edge to grip to pull the envelope through the press. Check with your printer to see how much room you need. If your logo is already set up and it needs to be moved away form the edge, your printer can usually do that for you without a fuss. Bleeds - Many logos include a square of color or another design behind the text that goes off the edge of the envelope. Anything that goes off the edge is called a "bleed." There are often extra charges for bleeds so consider whether the look is absolutely necessary for your design. The charges are not that prohibitive for 1 or 2 color jobs, but when those special 3 or more color presses get involved, they may need to print your envelopes unfolded, and then fold them after printing. Another thing that would require the envelopes to be printed flat and then folded is if the ink coverage is too heavy so be careful!! All this extra work takes more time and comes at a higher cost. Address font - Make sure your address is legible. Humans are much better at filling in the blanks when we can't read something, but the machines will just chew up your envelope and spit it out, so to speak. If it takes any effort for a human to decipher the numbers, you need to use a different font. Make sure it is at least 8 points as well. The legibility rule goes for your reply addresses too, but use at least a 10 point font for those. An envelope is not the place to show off all the new fonts you've just downloaded. Pick something simple that goes with your company's "feel" and, again, save the fancy stuff for the mailings inside. Pre-press can probably recommend something. This may all seem very simple but I have seen a lot of strange things come through prepress. Sometimes a very weird design that is too busy or can't be made to fit postal regulations sits in the to-do bin waiting on an answer from the customer, and several follow-ups later it gets canceled because they couldn't decide what to do to make their envelopes work. Design with these things in mind, and you won't miss deadlines or have to cancel jobs altogether.Designs for Remittance EnvelopesOne of the most complicated designs because it prints on all four parts of the envelope (face, back, flap, back of flap), it always needs a bit of tweaking when it gets to pre-press. We printers love to work on these when they are well made, but some designs can be nightmarish. What you need to know about "remits" as we call them, is how much area needs to be left over for glue on the flaps, folds in the envelope, etc. Your printer can provide you with a template, but it would help to keep a few things in mind as you design. Front and Flap- Remits usually print with the flap open, so your design should include what goes on the front (the reply address, etc.) and the design you would like on the flap. Keep in mind that when the envelope is closed after printing, you'll want the flap to read right-side-up...therefore it needs to print upside down. Also, most remit flaps are slightly tapered, so you can't design all the way to the edge of the envelope. Back or "Inside" - On the flip side of the open envelope, you'll have the back of the envelope and the back of the flap. The back of the flap needs to have glue put at the top for sealing. Allow room at the top of your design for the glue. The top is usually where the contribution information is given (yes I will donate, how much is being donated ...), as well as a statement from you about where the funds go, etc. The bottom is where you put lines for the donator to write his address information, and that's where things get sticky (pun intended). When the generous donator seals the flap, the glue strip is going to adhere to the bottom part of the envelope. There cannot be any lines for information there, because they will get ripped off when the envelope is opened by your eager fundraising team! Make sure you use a small enough design without too many lines of information. Pre-press can tell you how far from the bottom you need to be for each size envelope. You can print things near the bottom for the donators benefit or to balance out the design of the envelope. Often you'll see a website or logo down there, because it doesn't matter if it gets ripped off. There are many more envelopes that have specific designs, and pre-press can give you some guidance.The Colors - Understanding Separations and Traditional Printing The first important thing to understand about traditional printing is that it is not Kinkos. Traditional printing requires properly color separated artwork, with only one color on each plate, and high resolution artwork. It is too often that a customer replies, when told their artwork is not printable, that they had their business cards printed from the same art last week. The business cards were most likely printed at a quick-print shop on an inkjet printer which requires no color separations, and the resolution is probably mediocre. Traditional printing requires the colors to be physically applied to the envelopes by plates of different colors on a highly calibrated machine, not mixed on the fly by a computer printer.Process and Spot ColorThese strict rules don't mean you can't have every color of the rainbow in your design. The magic of screens (those little dots you see when you look close up at a magazine) allows for infinite possibilities of mixed colors, in much truer tones and higher resolutions than allowed by inket printing. In most four color applications, the process colors Cyan, Magenta, Yellow, and blacK (CMYK) are applied in varying screens to create realistic, gradiated color. This can also be achieved with screens of spot color.Spot colors are industry wide colors that are standardized (to some degree), and include Pantone matched colors. Some examples are black, reflex blue, and any Pantone number you can think of. They are often printed solid, and used for 1 and 2 color jobs.Making the Art SeparateThe most important part of all this color nonsense is to make sure you design your image with color in mind. You may need a professional designer to get your digital logo to work for this kind of application. Some logos just need minor adjustments that can be done by pre-press for a fee. Just remember that if you are printing spot colors, you can't submit something that's CMYK, and vice-versa. Pre-press may be able to convert it, but the colors may be altered in the process.Fonts and File FormatsCheck with pre-press to see what kind of artwork they prefer. Universally, line art or vector art (not Photoshop art!) is in use in the graphics industry. This provides the highest quality resolution and the best color separations. Again, if this is Greek to you, it may be time to call in a professional designer.Three tips for sending files that I can't stress enough: Line art only! (except for photo graphics and the like) created in Illustrator or another vector art application. Save fonts to outlines! Because not everyone has your fonts, and Mac/PC fonts often conflict (pre-press will have mostly Macs). This turns the font into artwork that can be read on any computer. Call pre-press if you don't know what to do! Save everyone precious turn-around time and get your envelopes done right. We hope these little articles haven't hurt your brain too much. We just want the printing customer to be aware of all the choices out there, and all the pitfalls to avoid when printing envelopes. Trust your sales rep and your pre-press helpers. It's not always fun to admit, but they know more than you do about printing envelopes.This portion of Envelope Printing was brought to you by Printing You Can Trust, Chicagoland printer of fine envelopes, letterheads, brochures, posters and more.
Color copies are best when they come out of a new (latest technology) machine.
Envelope Printing - Impressing New ClientsThe main benefit of custom blue-ink pens is that you can quickly discern an original signature from a photocopy. This has made the blue-ink pen the preferred choice among lawyers, title companies and the medical profession across the nation.Now, nearly every time I speak the words you just read, someone brings up color copiers. "Yeah, but what about color copiers, huh?"Well, the fact is, you cannot color copy a blue-ink pen signature and fool anyone who knows the secret. And here's the secret: If you look at a blue-ink pen signature with a jeweler's or printer's loop, and you see hints of red and black in addition to the blue, ... you're looking at a copy. The other dead giveaway is if you see little dots of color as opposed to solid color with streaks in it. The streaks in an original blue-ink pen signature run with the curve and flow of the stroke. Streaks in a copy will be straight, either horizontal or vertical. The reason a color copier or scanner/printer can't accurately reproduce a custom blue-ink pen signature is because color copiers and scanner/printers use CYMK (Cyan, Magenta, Yellow and Black) to make colors. The copy of the blue-ink pen signature must use dots of cyan, red and black to reproduce the color of the blue-ink pen. If the copier or scanner/printer uses RGB (Red, Green & Blue) you'll likely see dots of green and red.Understanding how color copiers and printers work is important because it will give you the power to detect if someone has altered what is presented as a copy of an original.Upon close examination, if you see a combination of what looks to be an original signature and the tell-tale signs of a copy -- then you know that the copy was altered. This is important if you're trying to figure out if someone is lying. For instance, if someone tells you the document before you is an exact copy of the original, then all parts of the signature would contain dots and bits of color. But if you see a combination of solid color and dots, you'll know the copy has been altered.In addition to delivering the ability to quickly tell an original signature from a copy, another benefit of blue-ink pens is largely cosmetic -- it simply looks good.Often a blue-ink pen signature looks striking on the page set off against a sea of black type. In addition, if you use a Post Script (PS) at the bottom of your letter, signing the letter with a blue-ink pen can drawn attention to the bottom of your page immediately. If you feel that only a black-ink signature is appropriate for a business letter, you can still use blue ink to hand write a PS or to make other attention getting notations to the letter.If document security issues are important to you, you may want to invest in a jeweler's or printer's loop -- the equivalent of a pocket microscope. They are available from most graphic supply stores and where magnifiers are sold. Keep in mind, a regular magnifying glass won't give you the magnification you need to see the detail. So ask for a loop.Whether part of an overall document security protocol or to simply dress up your written communication, custom blue-ink pens deserve consideration.